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Download Proposed Change to Operations Manual pdf document.

The Proposed Change

Note: Additions are in red and deletions are striked out.
Move current Section 600, Changes to these Policies and Practices, to Section 800, and title it Changes to the Operations Manual.
Insert a new Section 600, below.

SECTION 600.

AMENDMENTS TO THE ASSOCIATION BYLAWS

601. Proposed Amendments to the Bylaws shall be presented to the Secretary or the President/Chairman of the Board of Directors under a cover letter used to convey the proposed amendment. Proposed amendments to the Bylaws submitted through the Board of Trustees is exempt from providing a cover letter.

602. To ensure the verifiability of the Association members signing (endorsing) a proposed amendment to the Bylaws, the signatory will also provide contact information which includes the printed name, phone number and the name of the ski club of which they are a member or state that they are a Direct Member of each endorser. Should an endorser of a proposed Bylaws Amendment fail to provide all of the required information above, that endorsement becomes invalid. 
Change Section 800 as shown below.

SECTION 800

CHANGES TO THESE POLICIES AND PRACTICES THE OPERATIONS MANUAL

801. Changes to these policies and practices may be made by the Board of Directors upon a majority vote of those present at any regularly scheduled meeting or special meeting called for this purpose. The Association’s Board of Directors is the sole authority for the approval of and adoption of any proposed change to the Operations Manual. Actions on changes to the Operations Manual may only be taken at a regularly scheduled or Special Meeting of the Board of Directors.

802. Changes to these policies and practices the Operations Manual may be proposed to the Board of Directors by any member of the Board or by any Club or Direct Member. Proposed changes from an individual a Club or Direct Member shall be endorsed by at least five (5) fifteen (15) Identifiable Club or Direct Members and bear their signatures and include their contact information to include endorser’s name, telephone number and name of the ski club to which they are a current member or indicate that the endorsee is a Direct Member. Proposed changes submitted by members of the Board of Directors need not be endorsed.

802.1. Proposed changes to the Operations Manual shall be submitted, in writing or electronically, to the Association Secretary within fifteen (15) days prior to the next regularly scheduled meeting of the Association’s Board of Directors.

802.2. Once received by the Association Secretary, no changes may be made to the text of the proposed change, other than to correct spelling or grammatical errors. An initial vote on the proposed change will occur at the next regularly scheduled meeting of the Board of Directors.

802.2.1. Should the proposed change receive a simple majority (more than half of those present and eligible to vote) approval at this initial vote, the proposed change will be posted on the Association’s web site. Public comments from Association members will be requested for a period of not less than sixty (60) days.

802.2.2. If the initial vote fails to receive a simple majority approval, the proposed change is rejected and no further action shall be taken. If the proposal is rejected, the proposer of said change will be appropriately notified in writing or by electronic means. No reason for the rejection is required.

802.2.3. Should the initial vote receive a super majority, two-thirds (⅔), approval, in addition to the request for public comment, the proposed change will immediately become temporarily effective until the final vote is taken on the proposed change in accordance with Section 803, below.

803. Proposed changes to these policies and practices shall be posted electronically to the Association’s web site and in regular publications of the Association at least 60 days prior to the next Board of Directors meeting at which the vote is scheduled for the proposed change. Comments will be requested on the proposed change and are due to the person designated to receive comments not later that 15 days prior to the Board of Directors meeting.

803. A final vote for acceptance of the proposed change will occur at the next regularly scheduled meeting of the Board of Directors following the closure of the period for public (member) comment. At this vote, a minimum simple majority vote for approval is required to adopt the proposed change. If the proposed change fails to receive a simple majority at this vote, the proposed change is rejected and the proposer of said change shall be notified in writing or by electronic means. No reason for the rejection is required.

804. Approved changes to these policies and practices shall be posted electronically to the Association’s web site and in regular publications of the Association. The master copy of the Operations Manual will be updated by the Board of Trustees. Approved changes will take effect on the day the change is posted to the web site.

804. Should any renumbering of sections or other administrative action become necessary following approval of a proposed change, said renumbering or administrative action will be automatic with no further proposed change required. Adopted changes will be become effective upon posting of said adopted change to the Association’s web site.

For More Information

George Kish
FWSA Bylaws Chair
bylaws@fwsa.org
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